What this helps you do.
A privacy claim is only useful if it matches the setup. Account settings and connected services matter as much as the model you choose.
A written record of the data and permissions involved in one workflow.
The workflow.
Test with non-confidential material. Resolve the permissions and provider settings before using client information.
- List the information the task needs. Leave out details that do not help produce the result.
- Map every service that receives or stores that information, from the recorder to the final document.
- Check the current terms and settings for each account. Record what applies to storage, training and deletion. Do not assume every plan works the same way.
- Decide who can view the data, approve a connection or remove access. Keep separate accounts and keys for separate coaching businesses.
- Agree on retention and deletion, including backups. Explain the actual workflow to clients and resolve the permissions required before using their information.
- Test with non-confidential material. Check that errors stop the workflow without exposing the input.
Keep a record of your decisions.
Write down the source material, approval step and destination before you connect the workflow. Revisit those choices when your process changes.
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